Asset Tracking Software

Businesses in all areas can benefit from asset tracking software to track and manage equipment through a bar coded system or a network. Some of these products are designed to help inventory any type of asset while others are designed specifically for tracking technology use or misuse and even problems. There are many options out there which could make the search for the right program a little overwhelming. The business manager will need to begin the search by determining what his company's exact needs are and why exactly he needs the product. Then he can filter through different products, comparing prices, compatibility, navigability, and quality. Only though this detailed search process can the business manager make a wise choice regarding equipment tracking software.

Business managers cannot purchase asset tracking software without first considering the company's need for the product. First, they need to choose between the two different types: bar coded tracking systems and network systems. Bar code software typically comes with a scanner and printer. The inventory taker or scanner creates bar codes for each asset as a form of identification. The printer prints bar code labels to be placed on each item. The scanner device holds all of the information about the item, making it simple to look at its history, location, and any other information about the item. These systems are great for companies that are tracking mostly non-technical assets. A network system, on the other hand, is completely computer-based and mainly meant to monitor IT assets. The software is connected to several computers on the network and can detect problems and notify the primary user. These systems are often used by information technology departments in many businesses and government entities.

"In the house of the righteous is much treasure: but in the revenues of the wicked is trouble" (Proverbs 15:6). Equipment tracking software helps many businesses truly see where their treasures lie. Despite the many good reasons for taking inventory, many businesses don't do it and can pay the price. If the IRS comes sniffing around and no inventory is available, there could be trouble. This is why tracking programs can be such a great investment. However, investment or not, it's still important to look at the business budget to determine what the most affordable product price range would be. Depending on the number of assets and the type of system, prices can range from $800 to nearly $10,000. These prices usually apply to software licensed out directly to the consumer and sold through the manufacturer. Much more inexpensive options are available at local electronics stores. However, these products may not include some of the more sophisticated features that manufacturer-sold products include such as quality customer service or unlimited warranties.

Compatibility can make or break an asset tracking software purchase because the computer program has to work on the company's system. Managers will need to know the specifications of the business computers, especially if the software will be used on more than one computer. Information such as type of processor, hardware such as a CD-ROM, and available hard drive space is very important. Compare these numbers to the system requirements listed with the product description. If the manufacturer's websites doesn't give system requirements, it's best to make contact as soon as possible to get such information. After finding a match between the business system and the requirements, the customer can then look at online demos and tours of the product. A test drive of the product will show the customer how easy it is to use. A solid product will have easy to understand icons and commands that one can find with little to no assistance. Nonetheless, business owners who will have several employees using the product may want to see what training or seminars are available to customers.

Quality and excellent customer service are list last here but are by no means the least important. Choosing the very best equipment tracking software may not be an easy task, but it is certainly worth the trouble. Unfortunately, some people try to save money by purchasing cheap computer programs to manage assets. The result is glitches, lost information, locked up computers, or, worst of all, an entire inventory and all that work completely gone. Customers can avoid these problems by taking the advice of those who have already been there. Asking other professionals in the same arena how they track equipment can save a lot of time and aggravation. Recommendations can give customers peace of mind when it comes to making the software purchase. Online reviews and comments are also helpful. By looking at generic websites that review many products, the customer can get an idea of both the good and the bad that come with a particular product. Pay close attention to negative feedback, especially if it has to do with loss of data or poor customer service. Checking on the manufacturer's customer service quality is also a major factor. Call and speak with a representative before making the purchase.

Companies all over the country use asset tracking software to manage company equipment and inventory to make business management a little smoother. Although such computer programs can be a hefty investment, many are well worth the price. Large companies can't afford not to track equipment, especially if a large number of employees and an unsecured building make the possibility of theft very real. Other companies need these products to be sure that employees are using computer equipment properly. Some programs will actually monitor usage of computers and notify the software user that an employee is using banned computer programs or unlicensed software. Other programs will combine inventory with maintenance requests and purchasing features. All of these are great reasons to look into purchasing equipment tracking software. By focusing on price, compatibility, navigability, and quality, business managers can feel confident about making the right purchase.

Inventory Control Software

Inventory control software, found online, provides such features as volume pricing, discounts, multiple pricing levels, manufacturer lot tracking, and physical count adjustments, among others. Keeping track of the movement of goods, receipts, sales of goods and in-stock items can be accomplished with software programs that help to manage inventory. Many companies, that offer inventory management software online, provide optional modules to further enhance this program. Some options include additional accounting modules, keeping track of labor and production, purchasing, sales, and contact management software. Companies that have large inventories often find it useful to have automated programs that take care of all the ins and outs of keeping up with everything that has to do with moving inventory. Most programs offer multiple categories for item tracking and even allow for a breakdown of specifics such as color, size, style, and lot number.

Using a software program to maintain controls on goods in the warehouse can improve productivity, reduce paperwork, ensure adequate supplies, and track specific items. Inventory control software can usually generate and print barcodes if so desired. Using barcodes as a means to label products provides another automated way to keep a control on stock. Setting up an automatic reorder status on items low in stock will alert one that it is time to replenish goods. Tracking slow moving merchandise helps to reduce the risks of over ordering items that just aren't selling. Serial number control assigns a specific number to each item in inventory and can be used to track warranty work on specified merchandise. Inventory management software can also assign lot numbers for such items such as food or drugs and can link these types of numbers to invoices. This feature provides some security with any products that may be hazardous.

The type of program to choose will greatly depend on the products that are distributed. It is a really good idea to talk to a consultant before ordering software and go over with them the particulars on the type of products that are sold and the way they need to be tracked. Consider additional products that will enhance using inventory control software, such as an accounting program, where the inventory numbers can be automatically integrated into the system. There may be other considerations for purchasing software especially if there is an accounting program already in place. Do some research and see if there is an inventory control program that will work with the current system. Of course if the system already in place isn't working it may be time to invest in a totally new program.

Customized reports help tremendously when used through inventory management software programs. Reports provide owners and corporate officers with real time analyses on inventory concerns. A report may need to be generated to management that will assist with ways to figure out how to reduce stock. This report may need to show all slow moving items and decisions can be made from that on whether to continue carrying certain items. Cost verses selling price may need to be evaluated from time to time to ensure that the highest profits are realized, so a report will need to be generated showing the cost, selling price, and the difference. Before purchasing software ask about customized report features and take into consideration the type of reports that may need to be generated based upon company policies, procedures, and the needs of the owners and management. Make a smart purchase by praying first and asking the Lord for guidance and wisdom to find the right program that will enable a business to excel in every way possible. "That the God of our Lord Jesus Christ, the Father of glory, may give unto you the spirit of wisdom and revelation in the knowledge of him" (Ephesians 1:17).

Some companies offer a free trial period with the capability of downloading software and using it for a short period of time before making a purchase. Varied database options might include tracking specific projects and production, processing orders, or producing invoices and various reports. Other options with some inventory control software include publishing a product catalog for hard copy or to use on the Web. Consider the capability that some programs offer to take pictures of inventory items that include part numbers and the possibility of linking these pictures where desired. Some database features include customer details with a mailing list, complete with personal information and any other information that might be needed.

Sending email marketing campaigns is possible through some inventory management software packages. Using a customer database along with the information used from products from in stock will allow one to set up a promotion featuring items that need to be moved. By using an email newsletter or promotion these items can be linked to email correspondence and or used on a website to launch a discounted promotion, a great way to move slow moving stock. Make a list of the most important things that a package needs to include to meet the company's needs and do some research online before making a purchase.

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